Family and MWR Headquarters

If you would like to introduce your business to the American population or ensure your promotions directly reach our American communities, we offer several business opportunities. You can tap directly into an overseas American market with 100% employment rate. Best of all, 50% of this population is under 30 years of age, the age when buying patterns and brand loyalty are established. To inquire about the current opportunities available please visit the Sponsorship & Advertising webpage. Contact us for an appointment.  We can prepare a personalized business agreement for your company. Payments can be made by credit card, check or bank transfer. 

The Vicenza Military Community hosts several post-wide, large-scale events each year and assist in the coordination of visiting Armed Forces Entertainment and USO shows. 

• Annual Holiday Tree Lighting Ceremony - First Thursday in December
  Tree Lighting Ceremony kicks off the holiday season. Photos with Santa, refreshments.
•  Independence Celebration - Usually the Day prior to the Federal Holiday.
  Celebrate our nation’s Independence Celebration with carnival rides, games, food entertainment.
• Spring & Fall Bazaar - Typically in May and October
• Vendors from all over Europe sell their wares including; ceramics, wine, cheese, leather, jewelry, toys, artwork, Venetian glass, furniture and so much more.  The Bazaar is a two day event and the shopping experience can’t be beat here in Italy.
• Spring & Fall Flea Market - Typically in May and September
  Community members can book a space and table(s) for a small fee and sell any of their flea market items to other members of the community. There are some limitations to types of items that can be sold.

Contact Information:

Special Events Coordinator
Building 249 (in the Outdoor Recreation building)
DSN: 646-4492 | Commercial: +39 0444-71-4492

A Private Organization is a self-sustaining, non-federal entity established and operated on Department of Defense (DOD) installations by written consent of the installation commander or higher authority.  This office provides assistance in seeking approval to operate in the Vicenza and Darby Military Communities and guidance in complying with the policies and regulations of operating a Private Organization.

Contact Information:

Management Analyst / Private Organization Coordinator
Building 203 - Upper Level
DSN: 646-4497 | Commercial: +39 0444-71-4497

Procedures

• MWR Unit Funds are established annually by Company Commanders to be used for the benefit of the entire company
• Funds are valid from 01 October through 30 September of current fiscal year
• The Company Commander requests by memorandum to establish their Unit Fund to the USAG Directorate, Family and MWR, Financial Management Division (FMD)
• Please keep in mind funds must be requested in advance so we can confirm availability of funds and ensure what is being purchased is authorized. As such, we do not reimburse expenses that were incurred without prior issuance of funds or approval. Unit funds must be requested 15 calendar days in advance to ensure availability of funds. Funds are issued on first come first serve basis.

NAF Unit Funds Fact Sheet (.pdf, 323 kb)

Important information on memorandum

• The memorandum should display the Unit Identification Code (UIC) and the number of Soldiers assigned to the company.
• Commander may assign 2 alternate funds custodians by listing the name, email, and phone number.
• Fund Custodians are at the discretions of the Company Commander
• The memorandum has to be signed by the Company Commander
• Funds are available upon receipt of memorandum

Download the Memorandum (.docx, 29 kb)

Unit Funds are disbursed as follows:

• Units of 01 to 60 soldiers $10 per soldier per year
• Units of 61 to 75 soldiers $600 per year (total)
• Units of 76 to 300 soldiers $8 per soldier per year
• Units of 301 to 400 soldiers $2,400 per year total
• Units of 401 or more soldiers $6 per soldier per year

Use of funds (ask before buying):  

• Fund use can only be authorized by the Company Commander
• Items purchased should be identical and available to each Soldier in the company. Each Unit Member must be afforded the opportunity to participate
• Units can use the funds for:
  • Company BBQ’s
  • Family and MWR: parties at the Arena or Golden Lion, rental items from OutDoor Recreation
  • Company coins, memorabilia staying in Company area
  • Company logo mugs
• NOT AUTHORIZED: Equipment, Sporting Goods. Ask before committing.

Receiving funds:

• Daily Cash disbursement not to exceed $500 or €500 (currency issued is the currency spent)
• Euro disbursement not to exceed the equivalent to $500 or €500
• Credit Card purchase with approval from Financial Management Officer
• Transfer between Accounts (TBA), using any MWR activity (Arena, Golden Lion, Warrior Zone, ODR, etc…) receive an estimate (no down payment) then contact FMD. FMD will discuss a transfer of funds with the activity.
• Original receipts for cash transactions must be returned within 3 business days of the event. Receipts from Italian businesses must be legible and have: Individuals or Company Name, Partita Iva or Codice Fiscale, and Complete Address.
• All receipts and change must be returned to FM within 5 calendar days or the last working day of the month, whichever occurs first.
• Funds must be requested 15 calendar day in advance to confirm availability of funds and ensure what is being purchased is authorized. As such, we do not reimburse expenses that were incurred without prior issuance of funds or approval. Funds are issues on first come first serve basis.

Contact Information:

Budget Analyst /FM Unit Fund Coordinator
Building 203 - Upper Level
DSN: 646-4485 | Commercial: +39 0444-71-4485
DSN: 646-4482 | Commercial: +39 0444-714482

Does MWR host holiday events, carnivals or concerts?

We often host traveling USO and Armed Forces Entertainment shows throughout the year. These often come with short notice but are always posted on our website calendar as soon as we have complete information. Our tentative annual post wide event schedule is on the Special Community Events tab above and once plans are confirmed, the event is posted to our calendar of events located on this website.

Where do I find information about MWR programs and events in the community?

• Calendar - All events are always on our calendar first.
• Facebook & Instagram - We regularly scheduled posts to our Facebook page (Vicenza Family and MWR) and our Instagram page (@mwrvicenza), providing our followers and community members with the latest that's going on in the community. Trips, classes and program events are often featured in our news feed. Last minute updates and changes are posted as they occur on pages too.
• Bulletin Boards - Some events have flyers or posters that are placed on designated bulletin boards in the Community Mail Room and in the Ederle Inn (breakfast room, elevators, laundry rooms, vending machine spaces) and in the facility where the event takes place.
• Digital Screens - We have multiple digital screens in high traffic locations around post and in Family and MWR facilities. These will reflect all major events as well as various regularly occurring events.
• Brochures - We publish seasonal brochures such as the SKIES catalog and the CYS Spring/Summer and Fall/Winter activities guide.
• Outlook - AFN - USAG Italy Facebook and Website - We submit articles, announcements and posters regularly for inclusion in these additional media.

Can I post my flyer in MWR facilities?

• Family and MWR only permits non-MWR flyers to be posted in our facilities on designated bulletin boards. The board or holder must say "Community Events". Flyers cannot be taped to windows, doors or walls. We don't have very many of these boards, simply because we do not have space. You can contact us for a current list of these locations.

Is there a place on post where I can place my "For Sale" notices?

There is currently nowhere on post that it is authorized to place for sale notices. Several community Facebook groups exist, there are Vicenza "Craigslist" type sites (Google "Vicenza classifieds" to find these). There is always Stars & Stripes classifieds and the VCC Thrift Shop accepts donations that generate funds that are donated back to the community.

Where can I find the movie schedule?

The movie theater is operated by AAFES Reel Time Theater the schedule is typically on their website.

Can I checkout equipment for my organization party, such as fest tables, bouncy houses, and dunk booths?

Equipment for organization or private parties is available for rent through Outdoor Recreation.